Online Co-Owner Voting
A voting app for your building — launch a vote from your phone, while anyone who prefers can still vote on paper.
The quorum problem at co-owner assemblies is as old as the assemblies themselves. Online voting allows everyone to vote at their convenience — from phone, tablet or computer — while votes from co-owners who don’t use the app are entered from paper and count equally. There are two types of voting: co-owner decisions for matters requiring a majority by ownership share, and polls for informational opinion gathering. The system automatically tracks who voted, calculates quorum and results, and generates a signature list for the building records. After the deadline, the manager or representative finalizes results visible to all co-owners.
What you get
How it works
Any resident (co-owner, representative, or manager) creates a vote with question and options
All co-owners receive notification about the new vote
Co-owners vote through the app within the set deadline
System automatically calculates results and manager or representative finalizes the vote
Why buildings struggle to make decisions
For a co-owner decision to be valid, consent is needed from co-owners whose ownership shares form the prescribed majority — for ordinary matters, more than half. In practice this means weeks of knocking on doors, phone calls and paper circulating through the building. Some co-owners don’t live in the building, some rent their flat out, and some simply don’t respond. The result: decisions about the façade, the lift or the reserve fund wait for months.
Digital voting shortens that process from weeks to days: the proposed decision reaches everyone at the same time as a push notification and e-mail, everyone votes when they can, and the app tallies votes by ownership share in real time — no manual percentage arithmetic.
Is online voting legally valid?
Croatian building-management law allows co-owners to make decisions outside the assembly by collecting written statements. That is why Flatie generates a signature list for every vote: a document listing co-owners, their ownership shares and their votes, ready for signing and for the building archive. The digital part speeds up collection and counting, while the paper trail stays as orderly as before — nothing changes in what the manager or representative files in the records.
For co-owners who want an extra level of assurance, Flatie distinguishes the strength of vote confirmation — from e-mail confirmation, through phone number, to electronic identification — so the representative always knows how firmly each vote is confirmed.
Voting terminology — one process, many names
Whatever you call it — online voting, internet voting, digital voting or e-voting — it is the same process: co-owners state their position on a proposed decision over the internet instead of raising hands at an assembly. Flatie supports both formal co-owner decisions and non-binding polls, so you use the same app for the façade-loan decision and for asking whether the courtyard needs a new swing.
Paper and app — equal footing
No building has one hundred percent of co-owners in an app, and Flatie is designed around that fact. A co-owner who doesn’t use a smartphone votes on paper as always, and the representative enters their vote into the system — optionally attaching a photo of the signed statement as proof. Quorum and majority are calculated across all votes together. Digitalization thus excludes no one: it takes nothing away from older co-owners, and saves everyone else weeks.
Frequently asked questions
Is online co-owner voting legally valid?
The law allows co-owner decisions to be made by collecting written statements outside the assembly. Flatie generates a signature list with votes and ownership shares for every vote, which is signed and archived — the digital part speeds up the process while the formal paper trail remains.
What if some co-owners don’t use a smartphone?
They vote on paper as before, and the representative enters their vote into the system, optionally with a photo of the signed statement. Paper and digital votes are counted together, equally.
How are quorum and majority calculated?
Automatically, by ownership shares from the building records — no manual percentage arithmetic. At any moment you can see how many votes are in and how many are still missing for a majority.
Can results be changed afterwards?
No. Once the manager or representative finalizes the vote, results are locked and visible to all co-owners, and the signature list remains permanently in the building archive.
What is the difference between a decision and a poll?
A decision is a formal vote with a majority threshold by ownership share and a signature list. A poll is a non-binding opinion check — useful when you want to gauge the building’s mood before a formal proposal.